Duties of Officers
The Chairperson shall:
a. Convene and preside at general, special, and executive meetings and the AGM and speak for the PAC in an official capacity.
b. Ensure that an agenda is prepared and presented.
c. Know the constitution and bylaws and meeting rules.
d. Know where to find resources to assist members.
e. Appoint committees where authorized to do so by the executive or membership.
f. Ensure that the PAC is represented in school and school district activities.
g. Ensure that PAC activities are aimed at achieving the objectives and purposes of the organization.
h. consult and inform PAC members regularly.
i. Be a signing officer.
j. Keep in contact with the principal regarding school needs and activities.
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The Vice Chairperson shall:
a. Assume responsibilities of the Chairperson in the Chairperson’s absence or upon request.
b. Assist the Chairperson in the performance on his/her duties.
c. Be a signing officer if required.
The Secretary shall:
a. Ensure that members are notified of meetings.
b. Record the minutes of general, special, executive, and Annual General meetings and ensure minutes are distributed.
c. Along with the Chairperson, issue, receive, and file correspondence on behalf of the organization.
d. Be a signing officer.
e. Safely keep all records of the PAC, including submitted committee minutes.
f. Keep an accurate and up-to -date copy of the Constitution and Bylaws and have copies available for members upon request.
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The Treasurer shall:
a. Be a signing officer.
b. Receive all funds for the PAC.
c. Disburse funds authorized by the executive or members in a timely manner.
d. Maintain an accurate record of all income and expenditures of the PAC.
e. Give a report of all receipts and expenditures at all general meetings.
f. deposit all funds collected on behalf of the PAC into an account at a recognized financial institution approved by the PAC.
g. Make books available for viewing by members upon request.
h. Have the books ready for inspection or audit annually.
i. With the assistance of the executive, draft an operating budget and tentative plan of expenditures.
j. Ensure that another signing officer has access to the books in the event of his/her absence.
k. Submit an annual financial statement at the Annual General Meeting of the PAC
The DPAC Representative shall:
a. Attend PAC and DPAC meetings.
b. Seek and give input on behalf of the PAC at DPAC meetings
c. Report back to the PAC
The Member(s) at Large shall:
a. Serve in a capacity to be determined by the PAC as needs require.
b. Fill in for absent executive members as needed.